Preschool management software for standalone preschools
Run your whole preschool from one screen.
Attendance, fees, daily reports, photos, pickup — plus a parent portal for every child.
Start your 14-day free trial. From ₹299/month.
Tuesday, 14 July
Anika’s day
From Lakshmi ma’am
“She built a tower taller than herself with the big blocks, then knocked it down just to build it again.”
Lunch — curd rice, finished
Nap — 1:00 to 2:10
Fig. 1 — Scan the card, see the day. No app to install.
What makes preschool software different from school software?
Most school software starts with Class 10 and works backwards. Yours has three-year-olds in it — no exams, no report cards, no marks to enter. A playschool needs different software, so this is different software.
A playschool day doesn’t have periods in it. It has arrival, circle time, snack, outside, lunch, nap, story, pickup — the same rhythm every day, because that’s how small children feel safe.
So we didn’t give you a timetable grid with eight periods. We gave you the day as it actually runs, and parents can see where their child is in it right now.
That’s the whole idea. Nursery isn’t a smaller version of Class 8, so we stopped pretending it was and started again.
Pehchaan Kidz vs general school ERP software
| Feature | General school ERP | Pehchaan Kidz |
|---|---|---|
| Timetable | General school ERP: 8 periods, subject per cell | Pehchaan Kidz: The day's rhythm — arrival, snack, nap, pickup |
| Assessment | General school ERP: Exams, marks, report cards | Pehchaan Kidz: Written growth notes from teacher to parent |
| Homework | General school ERP: Assigned to the child, submitted, graded | Pehchaan Kidz: One activity a week, sent to the parent, nothing to submit |
| ID cards | General school ERP: Roll number and class | Pehchaan Kidz: Photo, room, pickup-authorised people, allergies |
| Attendance | General school ERP: Present / absent | Pehchaan Kidz: Check-in, check-out, and who collected the child |
| Built for | General school ERP: Classes 1–12, preschool bolted on | Pehchaan Kidz: Playschools with no Class 1–10 |
What parents get
№ 1
Their child’s day, written by the person who was there
Not a form. Not a score. A note from their teacher.
“He tried the big slide for the first time today and came down laughing — twice!”
Teachers write a few of these a week. Over a term they add up to something a parent will keep.
№ 2
What we did today, and what to try at home
One activity a week, sent to parents. “Count the stairs together.” “Bring a leaf from your walk on Thursday.”
No tick-boxes. Nothing to submit. A parent who had a hard week shouldn’t get a screen that makes them feel behind.
№ 3
Today’s menu, before they ask
Curd rice on Saturday, khichdi on Friday. Parents stop asking whether their child ate.
№ 4
Photos, but only with permission
Every photo is tied to consent, per child. A parent who says no isn’t in the picture — and if they change their mind later, the photo is actually deleted, not just hidden.
№ 5
Who picked them up, and when
Check-in and check-out, so nobody has to remember and nobody has to ask.
What the director gets
One screen for the whole centre: who’s in right now room by room, who’s on duty, what’s waiting to be sent, and fees month by month.
Not a dashboard full of numbers you’ll never look at. The four or five things you actually check between 8 and 9 in the morning.
Policy note
And a line we drew on purpose: you can see that your teachers are writing to parents, and whether any child is being missed. You cannot read individual children’s notes from the director’s screen. Those are between a teacher and one parent, and they stay that way.
Some things we won’t build
Every product says what it does. Here’s what we’ve decided not to do, and won’t.
№ 1
We don’t score children. No grades, no percentiles, no ranking a three-year-old against the class. There’s no column in our database that could hold one — we checked, deliberately.
№ 2
We don’t track moods. We built it once and removed it. A tick-list of how each child felt each day is a profile, and no preschool needs one.
№ 3
We don’t shame parents. No completion tracking on home activities. No “you haven’t opened this.”
№ 4
We don’t sell children’s data. Not to anyone, not ever, for any amount.
№ 5
We don’t build for addiction. No streaks, no notifications engineered to pull a parent back. You’ll open it when there’s something worth seeing.
How much does preschool management software cost?
Every plan includes every software feature. QR ID cards for every child. Want tap-in boarding? Add smart cards.
Starter
₹299 / month
Up to 20 children
QR ID cards included
Small
₹699 / month
Up to 50 children
QR ID cards included
Growing
₹1,299 / month
Up to 100 children
QR ID cards included
Large
Talk to us
100+ children
QR ID cards included
Smart NFC cards — tap-in boarding and transport — ₹109 per card, on any plan.
Every plan starts with a 14-day free trial. No card charged to start.
Frequently asked questions
№ 01 What is Pehchaan Kidz?
Pehchaan Kidz is preschool management software for playschools, preschools, daycares and creches in India. It handles daily reports to parents, developmental growth notes, meal plans, photos with per-child consent, pickup records, fees and staff attendance. It is made by Pehchaan Tech Labs, Hyderabad.
№ 02 What does it cost?
Plans start at ₹299/month for up to 20 children, ₹699 up to 50, and ₹1,299 up to 100. Every plan includes every software feature and QR ID cards for every child. Larger centres, talk to us.
№ 03 Is there a free trial?
Yes — every plan starts with a 14-day free trial, and no card is charged to begin. If it's not right for your centre, you simply don't continue.
№ 04 How do parents see their child's day?
Every child gets a QR ID card. A parent scans it and their child's day opens — no app, no password. Lost the card? A parent can open it from any phone using their number and the child's date of birth.
№ 05 What if a parent loses the card?
No problem, and no reprint needed to get back in. A parent opens their child's day from any phone with their registered number and the child's date of birth. If they want a new physical card, you can reissue one.
№ 06 What's the difference between the QR card and the smart card?
The QR card — included in every plan — is scanned with a phone camera to open the parent portal. The smart card is a tap card (₹109 each, any plan) that adds tap-in boarding and transport features. QR is for seeing the day; smart is for tapping in.
№ 07 How is this different from normal school management software?
Most school ERPs are built for Classes 1–12 and add a preschool section. Pehchaan Kidz is built the other way round: no periods, no exams, no marks. A daily rhythm instead of a timetable, written growth notes instead of report cards, and weekly activity suggestions instead of homework.
№ 08 Do parents need to download an app?
No. Every child gets a QR ID card — a parent scans it and their child's day opens in any browser. There is nothing to install.
№ 09 What languages does it support?
The parent portal works in English, Hindi and Telugu, with more Indian languages being added.
№ 10 How do parents pay fees?
Fees are collected directly to the school's own bank account by UPI. Pehchaan does not sit in the payment path and does not take a cut of your fees.
№ 11 Is children's data safe?
Children's data is never sold, to anyone. Photos are shared only with per-child parental consent, and a parent can withdraw consent at any time — the photo is then deleted, not just hidden. The product is built for India's DPDP Act.
№ 12 Can teachers use it on a phone?
Yes. Teachers write daily reports, growth notes and incidents from a phone.
№ 13 We run a school with both preschool and primary classes. Can we use it?
Yes. Schools with Classes 1–10 can run Pehchaan's full school platform and switch on the preschool features for their nursery and LKG rooms. The parents of preschool children get the Kidz experience regardless.
№ 14 How long does setup take?
Most playschools are live within a few days: adding children and teachers, printing smart cards, and a training session with your staff.
№ 15 Where are you based?
Pehchaan Tech Labs is in Hyderabad, and we work with schools across India.
Talk to us about your preschool.
Tell us a little about your centre and we’ll call you back to talk it through and set up your trial.
Section 10 — Close
Come and look at a real one.
Our demo isn’t a slideshow. It’s a working playschool with children, teachers, menus and photos in it. Open it, click around, break something.
Then send us a message and we’ll set yours up.